User Guide Cancel

Adobe Sign for SAP SuccessFactors: Recruiting

  1. Adobe Acrobat Sign Integrations
  2. What's New
  3. Product Versions and Lifecycle
  4. Acrobat Sign for Salesforce
    1. Install the Package
    2. Configure the Package
    3. User Guide
    4. Enable Digital Authentication
    5. Developer Guide
    6. Advanced Customization Guide
    7. Field Mapping and Templates Guide
    8. Mobile App User Guide
    9. Flows Automation Guide
    10. Document Builder Guide
    11. Configure Large Documents
    12. Upgrade Guide
    13. Release Notes
    14. FAQs
    15. Troubleshooting Guide
    16. Additional Articles
  5. Acrobat Sign for Microsoft
    1. Acrobat Sign for Microsoft 365
      1. Installation Guide
    2. Acrobat Sign for Outlook
      1. User Guide
    3. Acrobat Sign for Word/PowerPoint
      1. User Guide
    4. Acrobat Sign for Teams
      1. User Guide
      2. Live Sign Guide
      3. Mobile User Guide
      4. Release Notes
      5. Microsoft Teams Approvals
    5. Acrobat Sign for Microsoft PowerApps and Power Automate
      1. User Guide
      2. Release Notes
    6. Acrobat Sign Connector for Microsoft Search
      1. User Guide
      2. Release Notes
    7. Acrobat Sign for Microsoft Dynamics 
      1. Overview
      2. Dynamics Online: Installation Guide 
      3. Dynamics Online: User Guide 
      4. Dynamics On-Prem: Installation Guide 
      5. Dynamics On-Prem: User Guide
      6. Dynamics Workflow Guide
      7. Dynamics 365 for Talent
      8. Upgrade Guide
      9. Release Notes
    8. Acrobat Sign for Microsoft SharePoint 
      1. Overview
      2. SharePoint On-Prem: Installation Guide
      3. SharePoint On-Prem: Template Mapping Guide
      4. SharePoint On-Prem: User Guide
      5. SharePoint On-Prem: Release Notes
      6. SharePoint Online: Installation Guide
      7. SharePoint Online: Template Mapping Guide
      8. SharePoint Online: User Guide
      9. SharePoint Online: Web Form Mapping Guide
      10. SharePoint Online: Release Notes
  6. Acrobat Sign for ServiceNow
    1. Overview
    2. Installation Guide
    3. User Guide
    4. Release Notes
  7. Acrobat Sign for HR ServiceNow
    1. Installation Guide (Deprecated)
  8. Acrobat Sign for SAP SuccessFactors
    1. Cockpit Installation Guide (Deprecated)
    2. Recruiting Installation Guide (Deprecated)
    3. Recruiting User Guide
    4. Cloud Foundry Installation Guide
    5. Release Notes
  9. Acrobat Sign for Workday
    1. Installation Guide
    2. Quick Start Guide
    3. Configuration Tutorial
  10. Acrobat Sign for NetSuite
    1. Installation Guide
    2. Release Notes
  11. Acrobat Sign for SugarCRM
  12. Acrobat Sign for VeevaVault
    1. Installation Guide
    2. User Guide
    3. Upgrade Guide
    4. Release Notes
  13. Acrobat Sign for Coupa BSM Suite
    1. Installation Guide
  14. Acrobat Sign Developer Documentation
    1. Overview
    2. Webhooks
    3. Text Tags

The SAP SuccessFactors environment is highly customizable, and internal processes will vary. The first half of this article follows one example for job requisition/application. Your steps may be different depending on how your environment is configured.

Job Requsition and application is a straight forward, two-phase process:

  • Configure the employee in SAP SuccessFactors
  • Sign the employment documents

Your internal processes and custom configuration of SuccessFactors govern the first stage. This part of the document may differ in your actual internal process.

The signature portion of the process is governed by Adobe Sign, and is subject to less customization in the SuccessFactors environment.

1. Log into your SAP SuccessFactors instance

 

2. Access the Recruiting tab:

3. Select Create New to create a new job requisition.

4. Select one of the three options to create a new job requisition:

  • Copy Existing Job Requisition
  • Browse "Families & Roles"
  • Create New Job Requisition From Blank Template

For this example, the new job requisition will be created from a blank template. 

5. Enter the Job Title and select Next.

6. Enter the job details into the Job Requisition Form and then select Send to Next Step.

7. On the verification page that appears, select Send to Next Step.

8. Select Job Posting.

9. Enter the posting details for each intended audience and for each posting type (Intranet, Corporate, and Agency):

  • Intranet postings list jobs on the internal career site
  • Corporate postings list jobs on the external career site
  • Agency postings list jobs on the configured agency boards as defined in the agency list

Select Post Job for each posting type you configure.

Note:

Once the job has been posted, you can review the posting by select the link icon to the right of the posting type.

10. Once the job is exposed to your candidates by whatever posting type you have enabled, go to the career portal and select Search Jobs.

The example here follows the process for a candidate using the Corporate (External Career Portal) posting.

 

  • Upon finding a job of interest, click on the Select Action drop-down, and select Apply from the menu

 

  • After a job is selected, the candidate needs to log in or create a new account

 

  • Complete the fields on the Candidate Profile, and click Next at the bottom of the page when done

 

  • Review the application, and click Apply at the bottom of the page when ready

 

  • A confirmation is delivered to the candidate

Review candidate application

11. To review the candidate applications, go to Home > Recruiting and then select the Job Title link to open the job requisition.

The number of applying candidates is indicated to the right of the Job Title.

12. From the Job Requsition Detail section, select Candidates ().

13.  When you find an acceptable candidate (after the recruiting process is complete and interviews are settled):

  1. Check the box next to the candidate's name.
  2. From the top of the candidate Name column, select Action.
  3. Select Move Candidate.
  4. Select Offer from the drop-down list and then select Apply Updates.

14. To send the offer letter:

  1. Select the candidate to open the candidate details.
  2. Slect Take Action.
  3. Select Offer > Offer Letter.

15. On the Offer Letter template page that opens, choose the appropriate Country, Language, and Template for the Offer Letter. Once done, select Next

  • Select Save Offer Letter on the next page
Offer sharing dialog box is open. Select Send using Adobe button is highlighted

16. On the final formatted offer letter that appears, select Send using Adobe Sign.

Final Offer Letter ready to send

17.  On the Recipients details page that opens:

  1. Verify the pre-populated first recipient record and the attached offer letter.
  2. Fill in the additional details, such as counter-signers, reminders, PDF security, and more as per your internal policy.
  3. Optionallay, incorporate CC workflow or Approver workflow to automatically include the recipient's email address and role on the Sign Send (Compose) page. If the hiring manager is added to the CC workflow, they get a notification when the offer letter is released to the candidate. 
    Note: To enable these feature, refer to Step 5 in the 'Deploy Adobe Sign for the SuccessFactors application' section in Adobe Sign for SuccessFactors: Cloud Foundry installation Guide.
  4. Select Send.
Get documents signed dialog box with recipient details, where the CC recipient's field is highlighted.

18. On the confirmation page that displays, select SAP SuccessFactors.

19. Once the candidate receives the offer letter via email, they can select the link to open the document and take one of the following two actions:

  • Sign the offer letter - On signing, the Status field on the Job Application is changes to Offer Accepted, and the signed offer letter is attached under the Adobe Offer Signed field.
  • Decline the offer letter - On declining, the Status field on the Job Application changes to Declined Offer.
Application dialog showing agreeemnt status, where "Offer Accepted" status is highlighted.

Application current status dialog with "Declined Offer' status highlighted.

Note:

To enable this feature or to change the status label, refer to Step 5 in the 'Deploy Adobe Sign for the SuccessFactors application' section in Adobe Sign for SuccessFactors: Cloud Foundry installation Guide.

Candidate email.

 Adobe

Get help faster and easier

New user?