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Links and attachments in PDFs

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About PDF links

PDF links are pointers within a document that direct users to a specific location within the same document or to an external resource like web pages, emails, or attachments. You can create links using text, images, or other elements within the PDF.

Adobe Acrobat deeplink

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Add links and attachments to PDFs in a few simple steps.

  1. Select Edit > Link > Add or edit a link.

    The pointer becomes a cross-hair, and any existing links in the document, including invisible links, are temporarily visible.

  2. Drag a rectangle to define the link area.

  3. In the Create Link dialog, choose the options you want for the link appearance.

  4. Select one of the following link actions:

    • Go to a page viewSelect Next to set the page number, and view the magnification you want in the current document or another document (such as a file attachment). Then select Set Link.
    • Open a fileSelect the destination file. If the file is a PDF, specify how the document should open, such as whether it should open in a new or existing window. Then select OK.
      Note: If the filename is too long to fit in the text box, the middle of the name is truncated.
    • Open a web pageProvide the URL of the destination web page.
    • Custom link: Select Next to open the Link Properties dialog. In the dialog, you can set any action, such as reading an article or running a command, to be associated with the link.

Move or resize a link rectangle

  1. Select Edit Link Add or edit a link.

  2. To move a link area, move the pointer over the link rectangle and drag it. 

  3. To resize the link area, drag a corner point.

Note:

You can change the properties of several links at once by selecting the Link tool and dragging the rectangle to select them all.

Change the appearance of a link

  1. Choose Edit > Link > Add or edit a link.

  2. Right-click on the link and select Properties.

  3. In the Appearance tab, choose a color, line thickness, and line style for the link.

  4. Select one of the following highlight styles:

    • None: Doesn’t change the appearance of the link.
    • Invert: Changes the link’s color to its opposite.
    • Outline: Changes the link’s outline color to its opposite.
    • Inset: Creates the appearance of an embossed rectangle.
  5. To hide the PDF link, select the Link Type drop-down menu and then select Invisible Rectangle.

  6. To prevent users from changing the link settings, select the Locked checkbox.

  7. To test the link, select the Hand tool and then select the link. You should be able to jump to the specific location for the link.

    Note:

    The link properties in the Create Link dialog box apply to all new links you create until you change them.

    To apply the appearance settings of a link to all the links, right-click on the link and select Use Current Appearance As New Default.

Edit a link action

You can modify a link action to perform a different action when a user activates the link.

  1. Select Edit > Link > Add or edit a link.

  2. Right-click on the link and then select Properties.

  3. In the Actions tab, associate a new action with the link and select OK.

Delete a link

  1. Select Edit > Link > Add or edit a link.

  2. Select the rectangle containing the link that you want to delete.

  3. Press the Delete key on your keypad.

Create link to a destination

  1. In the target document (destination), go to hamburger menu (Windows)> View or select View from the upper left (macOS). Then select Show/Hide >Side panels > Destinations.
    If the document includes the destination you want to link to, you can jump to step 5.

  2. Navigate to the location where you want to create a destination, and set the desired view.
  3. In the Destinations panel, select New Destination from the Options menu, and name the destination.

  4. Save the target document.
  5. In the source document, select Edit > Link > Add or edit a link, and drag a rectangle to specify a location for the link.

  6. In the Create Link dialog box, set the link appearance, select Go to a page view, and then select Next.

  7. In the target document, in the Destinations panel, open the destination.

  8. Save the source document.

Manage link destinations

A destination is the end point of a link indicated by text in the Destinations panel. Destinations allow you to set navigation paths across a collection of PDFs. Adobe recommends that you use destinations when linking multiple documents. Unlike direct links to pages, adding or deleting pages within the target document doesn't affect destination links.

  1. Go to hamburger menu (Windows) > View or select View from the upper right (macOS). Then select Show/Hide > Side panels > Destinations.
    It automatically scans all the destinations.

  2. To sort destination names alphabetically, select the Name label. 

  3. To sort destinations by page number, select the Page label.

  4. To navigate to the target location, select Go to Destination from the context menu. 

  5. To delete the destination, select Delete

  6. To reset the target of the destination to the page displayed, select Set Destination

  7. To assign a new name to the destination, select Rename.

Add attachments to PDFs

Attachments in a PDF are external files incorporated into the document, encompassing various formats like images, PDFs, Word documents, Excel spreadsheets, and multimedia files such as audio or video. Embedded file attachments enrich the primary document by providing supplementary information or resources, ensuring users can access all necessary files conveniently in one location.

When you relocate the PDF, the attached files move along with it. Attachments may contain links to or from the parent document or other attachments.

Note:

Differentiate between attached comments and file attachments. Attached comments display a File Attachment or Sound Attachment icon on the page and appear in the Comments List alongside other comments.

  1. Select Edit > More > Attach file.

  2. In the Add Files dialog, select the file you want to attach.

    Caution:

    Beware of attaching potentially harmful file types like EXE, VBS, or ZIP. Attaching these files may trigger a warning that the files won't open in Acrobat. 

  3. To add a description to the attachment, select the file, and then from the Options menu, select Edit Description and edit the description text.

  4. Save the file.

Open attachments

You can open a PDF attachment and modify it if you have the necessary permissions.

For attachments with other file types, you can open or save the files. Opening the file launches the application that handles the file format. However, you'll need the application installed on your computer to open the attachment.

  1. Go to  > View > Show/Hide > Side panels > Attachments.

  2. Select the attachment that you want to open.

    Note:

    To search for an attachment, select Search Attachments, and then in the Search window, type the word or phrase that you want to search for, and then select Search Attachments.

    On Windows®, you can search Microsoft® Office documents (such as .doc, .xls, and .ppt), AutoCAD drawing file formats (.dwg and .dwf), HTML files, and Rich Text Format (.rtf) files.

    On MacOS, you can search Microsoft® Word (.doc), HTML, and .rtf files. 

  3. From the Options menu, select the appropriate option to open the attachment in its native application, save the attachment, or delete it.

Note:

To enable Microsoft® and AutoCAD file searches, the IFilters appropriate to the file types must be installed. IFilters are typically installed with their applications, but can also be downloaded from product websites.

You can automatically create links in a PDF from all URLs or URLs on selected pages. Use the Auto-create links from URLs option in the Link menu to automatically generate active links from the text in all PDFs that you open.

Create web links

  1. Open a PDF. From the global bar in the upper left, select Edit > Link > Auto-create links from URLs.

  2. In the dialog, select All to create links from all URLs in the document. Alternatively, select From and enter a page range to create links on selected pages.

Remove all web links

  1. Open a PDF. From the global bar in the upper left, select Edit > Link > Remove web links.

  2. In the dialog, select All to remove all web links in the document. Alternatively, select From and enter a page range to remove web links on selected pages.

  1. Acrobat User Guide
  2. Introduction to Acrobat
    1. Access Acrobat from desktop, mobile, web
    2. Introducing the new Acrobat experience
    3. What's new in Acrobat
    4. Keyboard shortcuts
    5. System Requirements
  3. Workspace
    1. Workspace basics
    2. Opening and viewing PDFs
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      2. Navigating PDF pages
      3. Viewing PDF preferences
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      5. Enable thumbnail preview of PDFs
      6. Display PDF in browser
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    4. Acrobat and macOS
    5. Acrobat notifications
    6. Grids, guides, and measurements in PDFs
    7. Asian, Cyrillic, and right-to-left text in PDFs
  4. Creating PDFs
    1. Overview of PDF creation
    2. Create PDFs with Acrobat
    3. Create PDFs with PDFMaker
    4. Using the Adobe PDF printer
    5. Converting web pages to PDF
    6. Creating PDFs with Acrobat Distiller
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    6. Optimizing PDFs
    7. PDF properties and metadata
    8. Links and attachments in PDFs
    9. PDF layers
    10. Page thumbnails and bookmarks in PDFs
    11. PDFs converted to web pages
    12. Setting up PDFs for a presentation
    13. PDF articles
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    17. Delete pages from a PDF
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    10. Securing PDFs with Adobe Experience Manager
    11. Protected View feature for PDFs
    12. Overview of security in Acrobat and PDFs
    13. JavaScripts in PDFs as a security risk
    14. Attachments as security risks
    15. Allow or block links in PDFs
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  19. Color management
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