Participating in a PDF review

In your review email invitation, click the link or the Open button. The PDF opens in a web browser.

In the toolbar, click Open In Acrobat. The PDF is downloaded and opened in Acrobat Reader or Acrobat depending on which application is the default PDF owner.

In Acrobat Reader or Acrobat, add comments to the PDF using the commenting tools. The comments are automatically saved, and all reviewers can see your comments.

While reviewing, you can also do the following:

• Use the @ mention to get the reviewer's attention. Use of the @ mention sends a notification to the named reviewer.
• Use Search Comments field to search for a specific term.
• Sort Comments () based on page, author, date, type, unread status, or color.
• Filter Comments () based on comment status like Unread, Resolved, Unresolved, @ mentions, or comment by a reviewer, comment types, and color.
• Use the Options Menu () to edit, mark as unread, resolve, or delete the selected comment.
• Check the review status for all the participants by clicking the reviewer avatar in the upper-left corner.

When you have finished your review, click Done. The review PDF is closed. The initiator gets a notification in Acrobat/Reader and an email is sent.

• Log in to Adobe Document Cloud with your Adobe ID and password.
• Click Connect in the Shared Review dialog box.
• Click OK in the Welcome To Shared Review window. This window shows the review deadline, participants, whether each reviewer has made any comments, and the comment server location.
• Type your name, email address, company name, and job title.

Add comments to the PDF using tools in the Tools > Comment toolbar. To delete a comment, select it and press Delete. (You can only delete the comments that you made.)

• If you’re notified that new comments from other reviewers are available, click the message. New comments appear in the PDF.
• To find out if new comments are available from other reviewers, click the Check For New Comments button .

Submit your comments by clicking Publish Comments or Send Comments To Review Initiator in the document message bar.

When you send comments, a PDF containing your comments is sent as an email attachment to the review initiator. When you publish comments, your comments are saved to the comment server.

Click the Check For New Comments button  in the document message bar.

Choose File > Send File > Attach To Email.

In the Send Email dialog box, select Default Email Application, or Use Webmail and choose you webmail client from the Select menu.

Click Continue, and follow the onscreen instructions.

Open the PDF that contains comments.

• Click OK when asked if you want to publish comments for this reviewer. The published comments appear in the PDF. Your name appears in the title bar and the author’s name appears in the body of the comments, preceded by the text On behalf of.

• Click Yes when asked if you want to merge comments, or click Merge Comments in the document message bar and then click Send Comments. Add email addresses for other reviewers, as needed, and then click Send.
• In Acrobat or Reader, open a copy of the PDF and choose Comment > Comments List > Options > Import Data File. Select a file with comments from reviewers. Add email addresses for other reviewers, as needed, and then click Send.

Choose View > Tracker.

In the Tracker, double-click the PDF.

Add new comments or edit existing comments. To delete a comment, select it and press Delete. (You can delete only comments that you made.)

Acrobat removes deleted comments from the online PDF the next time it synchronizes comments. If you delete comments that you sent in an earlier email message, they aren’t deleted in the initiator’s document.

Click Publish Comments in the document message bar.

Only new or edited comments are published or sent.